Universal Machine Hourly Rate Excel Calculator Template

You price work, plan capacity, and argue capex every week. If you can’t state a clean hourly rate per machine, you’re guessing. 

What this solves

• Pricing floor - know the minimum you must recover per productive hour.
• Make or buy - compare internal cost to vendor quotes on equal footing.
• Capacity and staffing - see what extra shifts, better OEE, or one-operator-two-machines do to cost.
• Investment cases - test whether a new machine actually lowers cost per hour.

How it works in 90 seconds + Download

Download it here and get ready.

Time
Available hours per year = working days × shifts × hours.
Productive hours per year = available hours × OEE, or a manual override.

Running costs
Energy = rated kW × load factor × energy price × productive hours.
Maintenance = % of purchase price per year.
Consumables = tooling + coolant + other per hour × productive hours.
Labor = wage × staffing ratio × attended factor × productive hours.

Finance
Purchase path - depreciation + simple interest on average book value.
Lease path - annual lease payment only.

Overhead
Single rate applied to Energy + Maintenance + Consumables + Labor.

Result
Hourly rate = total annual cost ÷ productive hours.

Setup checklist

1. Choose finance - Purchase or Lease. Enter price, residual, life or the annual lease.
2. Set time - days, shifts, hours. Pick UseOEE = Y to derive productive hours, or N to enter your own.
3. Fill running assumptions - average cutting power, load factor, energy price, maintenance %, consumables per hour, wage, staffing ratio, attended factor, overhead.
4. Read outputs - productive hours, annual line items, and your hourly rate.

Sanity checks

• One shift, 250 days, 8 hours, OEE 0.60 → productive hours ≈ 1200 per year.
• Two shifts at same OEE → productive hours should roughly double.
• Change OEE by 0.10 and the hourly rate should move noticeably. If not, you buried fixed costs incorrectly.

High-leverage knobs

• OEE or productive hours - spreads fixed costs thinner.
• Staffing ratio - one operator across two machines halves labor per hour.
• Tooling per hour - big driver on mills and hard materials.
• Overhead policy - agree one rule with finance and stick to it.

Use cases

Quoting - set the pricing floor, then add market margin.
Make vs buy - normalize time basis, then compare to supplier rates.
Capex - clone the sheet for a candidate machine and test its impact on cost per hour.
Scheduling and CI - model a second shift or a setup reduction and quantify the effect immediately.

Data discipline

Use last few weeks for OEE, not last year’s hero run. Load factor is average cutting load, not nameplate. Tooling per hour comes from actual spend divided by productive hours. If a machine runs mostly unattended, attended factor should show it. Get these right and the result will hold up in a pricing meeting.

What this is not

It’s not a penny-perfect ERP replica. It’s a fast, auditable baseline you can tune and defend. When you’re ready, feed real OEE and productive hours from your monitoring system into the same structure and the rate becomes a live management tool.

Short version - stop guessing. Use one consistent template, adjust the few variables that matter, and run pricing, scheduling, and investment with a number you trust.

About MDCplus

Our key features are real-time machine monitoring for swift issue resolution, power consumption tracking to promote sustainability, computerized maintenance management to reduce downtime, and vibration diagnostics for predictive maintenance. MDCplus's solutions are tailored for diverse industries, including aerospace, automotive, precision machining, and heavy industry. By delivering actionable insights and fostering seamless integration, we empower manufacturers to boost Overall Equipment Effectiveness (OEE), reduce operational costs, and achieve sustainable growth along with future planning.